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STATUTORY COMPLIANCE – CHECKLIST

  EVERY MONTH WHAT TO DO UNDER WHICH ACT IN WHICH FORM TO WHOM/WHERE
15 Remittance of Contributions EPF & MP Act, 1952 Challan to be generated ‘online’ Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
15 Entitlement of every international worker with nationality and wages (I.W.) EPF & MP Act, 1952 Statement IW-1 Form 5 & 2 Concerned Regional Office
21 Remittance of Contributions ESI Act, 1948 Challan to be generated ‘online’ Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
WHEN WHAT TO DO UNDER WHICH ACT IN WHICH FORM TO WHOM/WHERE
15 days prior Requisition of vacancies Employment Exchanges (CNV) Act,1959 & Rules Requisition Form, Rule 4 Local Employment Exchange
within 15 Days Return/Notice within 15 days of commencement or completion of each contract by the Principal employer Contract Labour (R&A) Act, 1970 Form VI-B, Rule 81(3) Concerned Inspector under the Act
Notice of commencement/completion of contract work by the Contractor within 15 days Contract Labour (R&A) Act, 1970 Form VI-A, Rule 25(2)(VIII) Concerned Inspector under the Act
Annual Return in duplicate.   Not later than 15 Feb following the end of each calendar year Building and Other Construction Workers (RE&COS) Act & the Rules,1966 Form XXV Registering Authority having jurisdiction
Within 30 Days from due dates Quarterly Return for quarter ended 31st March Employment Exchanges (CNV) Act,1959 & Rules Form ER-1: Rule 6 Local Employment Exchange
Quarterly Return for quarter ended 30th June Employment Exchanges (CNV) Act,1959 & Rules Form ER-1: Rule 6 Local Employment Exchange
Quarterly Return for quarter ended 30th September Employment Exchanges (CNV) Act,1959 & Rules Form ER-1: Rule 6 Local Employment Exchange
Quarterly Return for quarter ended 31st December Employment Exchanges (CNV) Act,1959 & Rules Form ER-1: Rule 6 Local Employment Exchange
Notice of applicability of the Act & any change Payment of Gratuity Rules Form A or B, Rule 3(1&2) Controlling Authority
Application for renewal of licence in triplicate not less than 30 days before expiry of licence by contractor The Contract Labour (R&A) Act, 1970 Form VII: Rule 29(2) Refer to State Rules Concerned Licencing Officer
Notice of commencement and completion   atleast 30 days before commencement Building and Other Construction Workers (RE&COS) Act & the Rules,1966 Form IV Concerned Inspector
Return about levy of collection of Cess Building and Other Construction Workers (RE&COS) Act & the Rules,1966 Form I, Rule 6 Concerned Authority
Intimation about commencement of work   within 30 days of the commencement of work Building and Other Construction Workers (RE&COS) Act & the Rules,1966 Form IV, Rule 26(3) & 239(1) Assessing Officer
Biennial return within 30 days of the due date as notified in the official gazette Employment Exchange (CNV) Act, 1959 & Rules ER-II Local Employment Exchange
MONTH DATE WHICH COMPLIANCE UNDER WHICH ACT IN WHICH FORM TO WHOM/WHERE
JAN 15 Annual Returns Factories Act ,1948 Form as prescribed in State Rules Chief Inspector/Director or
other competent authority of
the area
JAN 21 Annual returns & details of payment ending 31st Dec Maternity Benefit Act, 1961 Forms L, M, N, & O: Rule16(1) Competent Authority under
the Act
JAN 30 Half yearly return by contractor (in duplicate) Contract Labour ( R & A) Act, 1970 & Rules Form XXIV: Rule 82(1) Concerned Licencing Officer
JAN 31 Annual information about factory/ establishment covered Employees’ State Insurance Act, 1948 Form 01A: Regulation 10C Regional office (RO) or
Sub.RO or Divisional Office
FEB 1 Annual Return Minimum Wages Act, 1948 Form III :Rules 21 (4A) Concerned Inspector
FEB 15 Annual return by Principal Employer Contract Labour ( R & A) Act, 1970 & Rules Form XXV Rule 82(2) Concerned Registering Officer
FEB 15 Annual return by Principal Employer The Building and Other Construction Workers (RE&COS) Form XXV Rule 242 Regional Labour
Commissioner
JUL 15 Half-yearly Return Factories Act, 1948 Form as prescribed in State Rules Concerned Director/Inspector
JUL 30 Half-yearly Return, by Contractor (in duplicate) Contract Labour ( R & A) Act, 1970 & Rules Form XXIV: Rule 82(1) Concerned Licencing Officer
DEC 30 Annual Return, within 30 days after the expiry of 8 months from the close of the accounting year Payment of Bonus Act, 1965 & Rules Form D: Rule 5 Concerned Inspector under
the Act
DEC 30 Annual Return, in such form and at such time as may be prescribed Sexual Harassment of Women at Workplace(PD&R) Act, 2013 As may be prescribed Employer/District Officer (yet
to be notified)
IN CASE OF WHAT TO DO UNDER WHICH ACT IN WHICH FORM TO WHOM/WHERE
Accident Report immediately if fatal/death & within 48 hrs in ordinary cases ESI Act, 1948 Form 12 or online also Concerned Local
Office/Dispensary of ESI
Accident/dangerous occurrence Notice Forthwith of occurrence The Factories Act ,1948 as prescribed in State Rules Inspector/Director of
Factories
Accident Report within 12 hours of occurrence The Factories Act ,1948 as prescribed in State Rules Director/Inspector of
Factories
Serious bodily injuries/fatal accidents Report within 7 days of accident The Employees’ Compensation Act, 1923 Form EE Concerned Commissioner of
Employees’ Compensation
Accident Notice of accident within 4 hours in case of fatal accident and 72 hours in case of other The Building and Other Construction Workers (RE&COS) Act & the Rules, 1966 Form XIV, Rule 210 (7) Regional Labour
Commissioner
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