STATUTORY COMPLIANCE – CHECKLIST

EVERY MONTH		WHAT TO DO	UNDER WHICH ACT	IN WHICH FORM	TO WHOM/WHERE
15		Remittance of Contributions	EPF & MP Act, 1952	Challan to be generated ‘online’	Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
15		Entitlement of every international worker with nationality and wages (I.W.)	EPF & MP Act, 1952	Statement IW-1 Form 5 & 2	Concerned Regional Office
21		Remittance of Contributions	ESI Act, 1948	Challan to be generated ‘online’	Pay ‘online’ or by submission of challan with cheque in the authorised banks like SBI
WHEN		WHAT TO DO	UNDER WHICH ACT	IN WHICH FORM	TO WHOM/WHERE
15 days prior		Requisition of vacancies	Employment Exchanges (CNV) Act,1959 & Rules	Requisition Form, Rule 4	Local Employment Exchange
within 15 Days		Return/Notice within 15 days of commencement or completion of each contract by the Principal employer	Contract Labour (R&A) Act, 1970	Form VI-B, Rule 81(3)	Concerned Inspector under the Act
		Notice of commencement/completion of contract work by the Contractor within 15 days	Contract Labour (R&A) Act, 1970	Form VI-A, Rule 25(2)(VIII)	Concerned Inspector under the Act
		Annual Return in duplicate. Not later than 15 Feb following the end of each calendar year	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Form XXV	Registering Authority having jurisdiction
Within 30 Days from due dates		Quarterly Return for quarter ended 31st March	Employment Exchanges (CNV) Act,1959 & Rules	Form ER-1: Rule 6	Local Employment Exchange
		Quarterly Return for quarter ended 30th June	Employment Exchanges (CNV) Act,1959 & Rules	Form ER-1: Rule 6	Local Employment Exchange
		Quarterly Return for quarter ended 30th September	Employment Exchanges (CNV) Act,1959 & Rules	Form ER-1: Rule 6	Local Employment Exchange
		Quarterly Return for quarter ended 31st December	Employment Exchanges (CNV) Act,1959 & Rules	Form ER-1: Rule 6	Local Employment Exchange
		Notice of applicability of the Act & any change	Payment of Gratuity Rules	Form A or B, Rule 3(1&2)	Controlling Authority
		Application for renewal of licence in triplicate not less than 30 days before expiry of licence by contractor	The Contract Labour (R&A) Act, 1970	Form VII: Rule 29(2) Refer to State Rules	Concerned Licencing Officer
		Notice of commencement and completion atleast 30 days before commencement	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Form IV	Concerned Inspector
		Return about levy of collection of Cess	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Form I, Rule 6	Concerned Authority
		Intimation about commencement of work within 30 days of the commencement of work	Building and Other Construction Workers (RE&COS) Act & the Rules,1966	Form IV, Rule 26(3) & 239(1)	Assessing Officer
		Biennial return within 30 days of the due date as notified in the official gazette	Employment Exchange (CNV) Act, 1959 & Rules	ER-II	Local Employment Exchange
MONTH	DATE	WHICH COMPLIANCE	UNDER WHICH ACT	IN WHICH FORM	TO WHOM/WHERE
JAN	15	Annual Returns	Factories Act ,1948	Form as prescribed in State Rules	Chief Inspector/Director or other competent authority of the area
JAN	21	Annual returns & details of payment ending 31st Dec	Maternity Benefit Act, 1961	Forms L, M, N, & O: Rule16(1)	Competent Authority under the Act
JAN	30	Half yearly return by contractor (in duplicate)	Contract Labour ( R & A) Act, 1970 & Rules	Form XXIV: Rule 82(1)	Concerned Licencing Officer
JAN	31	Annual information about factory/ establishment covered	Employees’ State Insurance Act, 1948	Form 01A: Regulation 10C	Regional office (RO) or Sub.RO or Divisional Office
FEB	1	Annual Return	Minimum Wages Act, 1948	Form III :Rules 21 (4A)	Concerned Inspector
FEB	15	Annual return by Principal Employer	Contract Labour ( R & A) Act, 1970 & Rules	Form XXV Rule 82(2)	Concerned Registering Officer
FEB	15	Annual return by Principal Employer	The Building and Other Construction Workers (RE&COS)	Form XXV Rule 242	Regional Labour Commissioner
JUL	15	Half-yearly Return	Factories Act, 1948	Form as prescribed in State Rules	Concerned Director/Inspector
JUL	30	Half-yearly Return, by Contractor (in duplicate)	Contract Labour ( R & A) Act, 1970 & Rules	Form XXIV: Rule 82(1)	Concerned Licencing Officer
DEC	30	Annual Return, within 30 days after the expiry of 8 months from the close of the accounting year	Payment of Bonus Act, 1965 & Rules	Form D: Rule 5	Concerned Inspector under the Act
DEC	30	Annual Return, in such form and at such time as may be prescribed	Sexual Harassment of Women at Workplace(PD&R) Act, 2013	As may be prescribed	Employer/District Officer (yet to be notified)
IN CASE OF		WHAT TO DO	UNDER WHICH ACT	IN WHICH FORM	TO WHOM/WHERE
Accident		Report immediately if fatal/death & within 48 hrs in ordinary cases	ESI Act, 1948	Form 12 or online also	Concerned Local Office/Dispensary of ESI
Accident/dangerous occurrence		Notice Forthwith of occurrence	The Factories Act ,1948	as prescribed in State Rules	Inspector/Director of Factories
Accident		Report within 12 hours of occurrence	The Factories Act ,1948	as prescribed in State Rules	Director/Inspector of Factories
Serious bodily injuries/fatal accidents		Report within 7 days of accident	The Employees’ Compensation Act, 1923	Form EE	Concerned Commissioner of Employees’ Compensation
Accident		Notice of accident within 4 hours in case of fatal accident and 72 hours in case of other	The Building and Other Construction Workers (RE&COS) Act & the Rules, 1966	Form XIV, Rule 210 (7)	Regional Labour Commissioner